Board Members/Duties

Duties of Officers

President
Vice President Grounds and Maintenance
Vice President Pool and Cabana
Secretary
Treasurer
Chairman Architectural Committee
Chairman Social Committee

President:

• Presides over board meetings
• Establishes board agenda
• Ensures all executive offices are filled
• Provides guidance and direction to board
• Ensures liability insurance is maintained for HOA and Board members

Vice President Grounds and Maintenance:

• Presides over board meetings in event of President absence
• Acknowledges home owner grievances and resolves in AOR
• Secures bids for hired services including but not limited to:
  • Maintenance of common areas, i.e. mowing, plantings, fertilization
  • Common area Tree maintenance
  • Common area Fence maintenance
  • Common area Lawn Sprinkler maintenance
  • Refuse disposal service

Vice President Pool and Cabana:

• Presides over board meetings in event of President or VP GM absence
• Secures bids for pool services
• Secures bids for Cabana service and maintenance
• Establishes pool hours of operation
• Ensures proper security, lighting in pool area
• Advises home owners of security entrance via website or letter
• Acknowledges home owner grievances and resolves in AOR

Secretary:

• Creates and maintains website
• Creates and maintains home owner directory
• Creates and delivers new homeowner kit
• Coordinates and mails all outgoing correspondence to home owners (at least 2 major mailings a year, including annual dues letter)
• Maintains master homeowner list
• Ensures annual publication of directory
• Provides minutes for board or committee meetings
• Manages any homeowner communication

Treasurer:

• Prepares annual HOA budget
• Maintains bank account
• Submits for approval and pays all vender expenses
• Bill and Collect HOA annual dues
• Prepares annual financial statement – publishes to HOA

Chairman Architectural Committee:

• Creates a 4 person non-board committee
• Creates Homeowner request process, board submission, approval/denial feedback
• Monitors architectural integrity of sub-division including:
  • Home construction, paint color, roofing design, type, color
  • Fence construction, quality, type
  • Exterior Structures, quality, type
  • Driveway/sidewalk quality type
• Polices homeowner maintenance

Chairman Social Committee:

• Creates 3 person non-board committee
• Creates sub committees as required to develop social events.
• Coordinates social events –picnics, children events
• Submits special (financial) requests to board for approval
• Ensures clean-up following events if required
• Coordinates annual garage sale